Hurricane Dorian – Week #3, 3 Relief Days - Medical & Dental Relief

Hurricane Dorian – Week #3, 3 Relief Days

October 1, 2019 - October 5, 2019

Join For As Little As: $1,750

  • 1,450 - * Includes $300 rebate for bag scholarship ( Bag Scholarship Info ») - No Bag Scholarship for Disaster Relief

  • $1,750 - No discounts or rebates for disaster relief trips

  • See More Info below for full details and additional options for travel

About The Mission Trip

trip_InfoAbout***CURRENT UPDATE*** There is no water, electricity, bathroom facilities, or access to any lodging or other purchases available on the island.  You need to be self-sustaining on this trip without exception. You can expect daytime temperatures in the high 80s with 85% humidity and nighttime temperatures in the low 80s. 

IMPORTANT:  IMR will be moving its mission starting on September 21 to Nassau. Here, there are thousands of people who have been sent and living in temporary shelters. All the people in shelters were removed from Abaco. Five shelters are filled with documented Bahamians, Haitians and Jamaicans. There are three other shelters with undocumented immigrants, most of whom are Haitian. There is a huge need for medical care and help in these areas.
This is a very fluid situation and the type of transportation may change over time. There will be limited spaces available for our volunteers on a first come/first served basis.  Medical personnel will have priority. 

All licensed medical personnel are required to have complete documentation at the time of application so that your documents are ready to submit when you have committed to the relief effort.  Please bring copies of all documentation with you and your current medical license.    

  
*Volunteers are responsible for their own roundtrip airfare from their home to arrival airport.  All participants are required to enter their flights in the IMR system so we can track your flights. IMR’s preferred travel agent, Worldwide Navigators, is available to help you with flight arrangements.  Please contact them at travel@worldwidenavigators.com. You will need to arrive in FORT LAUDERDALE, Florida on Friday, September 13 and overnight at a hotel of your choice. We will provide the information to meet IMR’s private transportation when you are a confirmed team member (payment in full).    

OVERALL SITUATION:  Hurricane Dorian, an extremely slow moving Category 5 hurricane, spent 36 hours over the Bahamas with winds up to 185 mph (295 kph) and torrential rains, swamping neighborhoods in muddy brown floodwaters and destroying or severely damaging thousands of homes.  

Abaco and Grand Bahamas together have a population of approximately 70,000.  It is believed that about 45% of the 13,000 homes on the islands have been destroyed or severely damaged.  The death toll is expected to rise significantly over the next few days.  

Situation as of 3 September, World Health Organization Abaco:
  •         Significant structural damage is expected in Abaco, not confirmed as yet
  •         5 confirmed deaths and at least 450  confirmed displaced persons.
  •         MoH informed that a few critical patients have been transported to the Princess Margaret Hospital by the Royal Bahamas Defense Forces.
  •         The Marsh Harbor Hospital is operating and serving as shelter for over 450 persons and for the four physicians and nurses working there.
  •         There are no confirmed reports on the situation of the other health care facilities


Grand Bahama:
  •         Similar situation is expected as in Abaco Island. Still awaiting reports.


New Providence:
  •         Government and health facilities are closed. The Princes Margaret Hospital -PMH is operating only for emergency services
  •         Flash flooding were reported in some areas
  •         Linden Pindling airport in Nassau is operating normally
  •         Health personnel from New Providence and other unaffected Family Islands are on stand-by to be deployed to Abaco and Grand Bahamas to replace exhausted health care professionals. As a result, a number of health clinics in these other FI will remain closed.


THE RESPONSE: International Medical Relief has been called in to help survivors as medical demands continue to increase in an already-strained system. We will be responding to communities as requested by the World Health Organization and local government.  

IMR will be aiding the local healthcare system as they recover.  This is not a search and rescue effort. IMR Volunteers can expect to treat acute and chronic illness, provide wound care, replace reading glasses and chronic medications where possible, and fill in at hospitals as requested.   

About Clinic

trip_InfoClinicIMR will be aiding the local healthcare system as they recover.  This is not a search and rescue effort. IMR Volunteers can expect to treat acute and chronic illness, provide wound care, replace reading glasses and chronic medications where possible, and fill in at hospitals as requested. 

Clinics will be held outside under tarps or within structurally sound buildings as available.  

Flexiblity is a key component of success for this mission!  Be prepared for a fluid situation that may require significant changes to the planned itinerary.  It is our goal to provide aid in whatever manner is necessary to help the people and the medical community of the Bahamas  

Transportation & Lodging

trip_InfoLodgingIMR will provide lodging based on the circumstances on the ground.  This may include sleeping on a chartered boat, sleeping in a tent base camp set up by IMR with sanitation, water, and shelter or sleeping in a hotel if possible .  You will be informed of the lodging conditions change. We are currently planning for a tent base camp. The situation on the ground is very fluid and IMR will respond with the best possible conditions for you.  You need to be prepared to camp for the entire week.

Transportation will be arranged for the team as available. Expect to hike into communities carrying the required supplies for the medical team. Filtered water and will be available from IMR but you are required to have a filter bottle (consider one that covers viruses also), easy to pack snacks in sufficient quantity, and camping food sufficient for your time on the ground.  We will be able to provide warm or hot water to cook your food in the bag

You will be sent a required equipment list after your application has been received. Please review the list of items you are REQUIRED to bring with you to the field (above and in the itinerary section).  There are no exceptions to any item on this list. They are for your personal use and are required for your safety.  

Trip Highlights

trip_InfoHighlightsHelping the people of the Bahamas to recover from this devastating tragedy is the highlight of this relief effort.  You will provide necessary services during this trip, which may include providing needed help that is not medical . Thank you for your desire to serve the people of the Bahamas - without people like you, they really will have lost everything.  We are honored to have you on the IMR team. 

Trip Itinerary

This itinerary is subject to change without notice.

THIS TRIP IS SUBJECT TO ARRIVAL CONDITIONS IN THE BAHAMAS.  We will contact all trip applicants with updates as soon as possible.   

Please note:  Independent flight arrangements should not be made until after you have been confirmed for the trip.   If you are planning on flying independently and want to book your flight through our preferred travel agent, please contact Worldwide Navigators at travel@worldwidenavigators.com for the most up-to-date trip information.  Thank you.

4 nights/3 relief days trips from September 14 - October 26

The dates shown are the arrival in the Bahamas and departure day from the Bahamas.  

All trips arrive on Tuesday and depart on Saturday 

  • Sept. 17 - Sept. 21 (subject to transportation availability)
  • Sept. 24 - Sept. 28
  • October 1 - October 5
  • October  8 - October 12
  • October 15 - October 19
  • October 22 - October 26 (situationally dependent)

In addition to these 4 nights/3 relief days trips we are also offering trips of 7 nights/6 relief days and 3 nights/2 relief days.  Please see our website for more information on these trips. We do not recommend that volunteers stay longer than 1 week in the disaster area.  

 

REQUIRED GEAR: 

You will be sent a suggested packing list upon applying to a trip.  

All volunteers are REQUIRED TO BRING the following with them in addition to the general packing list:

 

  • 4 gallons of water (1 gallon jugs)
  • Dried "camping" food for breakfast, lunch and dinner
  • Coffee or tea if desired
  • Sleeping bag and mosquito net (free standing only) - cots and tents will be provided by IMR.
  • Mess kit, towel, lantern, high lumen headlamp
  • Appropriate clothing for the conditions
  • Day pack
  • Head lamp – 300 lumens recommended
  • Rubber boots for wet areas
  • Sturdy hiking boots
  • Filter bottle (such as “lifestraw”)
  • PPEs for use for the entire week, including gloves in your size
  • Full diagnostics for your personal use per your scope and specialty (stethoscope, BP cuff, otoscope/ophthalmoscope, penlight, etc.
  • Medical Evacuation Insurance – no exceptions
  • Trip Cancellation/Interruption Insurance – no exceptions

 

Typical Itinerary - subject to change as the situation requires

October 1, 2019: (Tuesday)

Arrival Nassau.  You will be notified of the arrival airport as soon as possible based on your trip dates.

No meals included. Please pack your own breakfast, lunch and dinner.

October 2, 2019 - October 4, 2019 - Clinics: 

Clinic locations will be determined by the WHO and local government.  IMR will be placed as required each day to care for the highest needs. All clinics will be registered as required.  

No meals included. Please pack your own breakfast, lunch and dinner.

October 5, 2019:  (Saturday)

Departure from the Bahamas.   

No meals included. Please pack your own breakfast, lunch and dinner.

 

Trip Donation & Flight Options

Pay 875 and complete your application to secure your place as a TEAM MEMBER!

Payments / Requirements & Earlybird Discount

How much do I need to pay?

Cost Per Volunteer: $1,750

  • * Amounts below INCLUDE a discount for the Bag Scholarship Rebate ($300)

Before Sep 1st, 2019: 1,250

  • Pay 875 of the total cost by the Early Bird date AND upload/complete all of your required documents and forms receive $200 off the cost of your trip.  
  • Meeting this goal ensures that your space on the team is confirmed
  • You are an EARLY BIRD!  
  • Payment in full is due by Sep 24th, 2019

After Sep 1st, 2019: 1,450

  • To confirm your space on the team: Pay 875 of the total cost AND upload all of your required documents and forms!  
  • Space on our teams is on a first come/first serve basis.  Your space is not reserved until you have met these requirements.  
  • Payment in full is due by Sep 24th, 2019
  • Unfortunately, eligibility for the $200 savings on this trip is no longer available after Sep 1st, 2019.
     

$300 Bag Scholarship

$300 Rebate To Carry IMR Supply Bags - Bag Scholarship
  • We need your help to take IMR supply bags internationally to Hurricane Dorian – Week #3, 3 Relief Days!
    • The scholarship is first come, first served.  We only have a few on every trip!
    • Priority is given to group flight ticket holders but independent fliers are also welcome to apply!
    • Apply for the scholarship on your account page.
    • You will receive the funds in the form of a rebate check after your IMR bags have been received at the IMR warehouse following your trip.
    • How It Works...
        • You will be notified via email if you been chosen to receive the IMR bag scholarship!
        • If chosen, you will receive the IMR supply bag(s) to the address provided in your application within a week of departure
        • We will email you prepaid shipping labels to return the bags to us once you're back in the US! All you have to do is drop the bag off at your nearest UPS office!
      • Note:
        • You are responsible for any checked baggage charges on your domestic and international tickets (check your baggage policy with your airline)
        • Bags may weigh up to 50 lbs and are not always on rollers
        • You will receive a rebate check for $300 approx. 4-6 weeks after returning your bag(s) following your trip (using your pre-paid UPS mailer).

Flexible Flight Options

Is group airfare available through IMR?

Before Sep 1st, 2019:  YES! IMR will arrange your international flight on a "group" ticket at your request!

  • Domestic and international airfare is NOT included in the published cost of the trip.
  • Pay 875 of the total cost AND upload all of your required documents and forms to be eligible to fly on the international group ticket.
  • Submit your flight choice as “economical” or “premier” in your account.
  • Approve the ticket that IMR is going to purchase on your behalf and complete the purchase with IMR's approved travel agency.
  • The cost of airport transfers are included in the cost of your ticket!

After Sep 1st, 2019: You may still be able to join the group flight on a space-available basis only

    • Pay 875 of the total cost AND upload all of your required documents and forms by Sep 1st, 2019
    • Contact the office to see if group tickets are still available.
    • Submit your flight choice as “economical” or “premier”, approve the ticket, and complete the purchase with IMR's approved travel agency.  
    • The cost of airport transfers are included in the cost of your ticket!
    • You will need to purchase your domestic roundtrip ticket after your international flight is ticketed and confirmed.
May I purchase my own international flights?

Yes! Purchasing your own international flights provide you with maximum travel flexibility! 

  • Some trips may require an international flight and a domestic flight in country to meet the team.
  • You are required to meet the IMR team at the designated time and location per the trip itinerary
  • Submit your flight choice as “independent”.
  • You have many options for extending your stay including extended stays available through IMR’s preferred travel agency, Worldwide Navigators
  • If you would like to request airport transfers at an additional cost, please click on the link to send an email to the IMR office.

Extended Stays - Trip of a lifetime!!

May I book an extended stay through IMR if I choose the group flight?

Yes!

Contact Worldwide Navigators to see your options

May I book an extended stay through IMR if I choose to book my own tickets?

Yes!

Sleeping the way you want to!

What are the sleeping arrangements?
  • Triple or double twin bed rooms are standard on IMR trips. This is part of our safety and security policies.
  • Each volunteer has their own bed (no shared beds outside of couples). 
  • Let  the IMR Office know if you are a family or couple.  We always try to accommodate our volunteer’s needs!  Please use the link to email our office. 
  • IMR does not discriminate in any way – please let us know your rooming needs.  
  • Please understand if we are unable to accommodate your specific needs based on availability at the hotel or lodging on your trip. 
Are single rooms available?

Yes!

  • Contact the IMR Office to find out if single rooms are available and at what cost
  • Standard IMR sleeping arrangements are double or triple rooms, twin beds

Sleeping the way you want too!!

Travel Assistance

If you would like help booking flights, hotels, extended stays, and more contact Worldwide Navigators at (970) 633-3033.

Fundraising

IMR provides a personal and customizable fundraising page to all registered trip applicants.  We provide a fundraising packet that is full of ideas on how you can raise support or supplies to be utilized on this specific mission.  You may download this information and individual items such as letters requesting support, our 501(c)3 information, and a list of needed supplies from your Volunteer Resources page.  When soliciting donations for any of our trips, your personal story is your most powerful tool.  Why do you want to go? Whom will you help?  How will your donors help you achieve your ultimate goal?  Tell your story to anyone and everyone. Refer your potential or active donors to your IMR personal fundraising page by sharing your unique URL on social media, via email, and through personal contact.  Give your supporters our website and Facebook page so they can see the great things that IMR has accomplished since our founding in 2002.  Did you know we have cared for almost 300,000 patients in the last 16 years?  We need your help and the help of your donors to see 300,000 more patients in the years ahead!

Frequently Asked Questions

What does the donation amount include?

The donation amount INCLUDES:

  • Transportation, Accommodations and Meals after joining the IMR team at the designated meeting location in country
  • Cultural activity outlined in itinerary
  • Clinic supplies & medications for patients

You may choose to join an economical or premier group flight, priced at the time the tickets are purchased.  You will receive details regarding the group flight at your trips earlybird deadline.  For more information please contact our preferred travel agency Worldwide Navigators - flights@worldwidenavigators.com 

NOT included in the donation amount:

  • Domestic and International Airfare
  • Passport fees, visa fees, and transit fees, including baggage or overnight accommodations/meals while in transit
  • Travel Insurance
  • Malpractice Insurance
What will the team be doing on the trip?

IMR teams provide medical and dental care and community health education to communities that lack access to care. A typical IMR team consists of doctors, dentists, and advanced practice providers, nurses, EMTs, medical/dental/nursing students, pre-med students, and non-medical volunteers.  The team makeup for your trip is not guaranteed to be as described above and is dependent on the individual volunteers who make up your team.  The team usually stays in a central location and travels each day to a different community to set up a mobile medical and dental clinic. In order to promote lasting and sustainable improvements in the health of those communities, IMR conducts an extensive community health education program, teaching about prevention and treatment in small groups and during individual consultations with providers. No matter what your specialty or skill level, there is a job for you on an IMR trip!

Can I fundraise for the trip?

Yes!  Many volunteers fundraise for trips.  You can find information and tips on how to fundraise on your Volunteer Resources page on the IMR website.  You will have access to a personal fundraising page with a unique URL that you can share with family, friends, business associates, and any potential donors via social media.   IMR is a 501(c)3 charity, and all donations are tax-deductible to the fullest extent of the law.

Are there any important dates I need to know?
      • IMR Group Flight: In order to qualify for the IMR Group Flight, you will need to reach 50% of the required donation on or before Sep 1st, 2019.
      • Early Bird Special: A discount of $200 is awarded to team members who raise / pay 50% of the required donation on or before Sep 1st, 2019.
Are there additional costs / expenses for the trip?
  • Domestic and International Airfare
  • Passport fees, visa fees, and transit fees, including baggage or overnight accommodations/meals while in transit
  • Vaccinations and medications common for travel
  • Travel Insurance
  • Malpractice Insurance
  • Spending money for souvenirs and personal purchases
  • Any lodging, meals, and transportation outside of the scheduled team itinerary, payable at the time of service to the local vendor
Can IMR assist me with travel plans and extended stay options?

Yes!  We encourage our volunteers to extend their stay and explore.  Extending your stay also puts money into the economies of these developing countries!

Trip Preparation


A service that we are very proud of at IMR is the preparation that each team and team member receives prior to the trip. This is one of the most important reasons that you should join an IMR team.

All team members have access to the IMR Volunteer Resources page where you may view and download important conference calls, a detailed briefing packet outlining the important elements that make a successful trip, packing lists, a checklist to keep you on track, and much more. You will find detailed information on how clinic operates, the roles on an IMR team, community health education topics, fundraising tips, and all of the materials our licensed providers need including best practices for providing care in short term medical clinics, public health information specific to the country you are traveling too, and a guide to the infectious diseases of that country.  You will also find a comprehensive country briefing packet that provides background information, cultural etiquette, common phrases, and links to additional information from a variety of sources on your volunteer resources page.  Finally, a departure packet that outlines how and where to meet your team will be sent just prior to departure and can be downloaded from the volunteer resources page.

IMR applicants and team members are also able to join in two informational calls: About IMR and How Clinic Operates/Provider Guidelines.   A Q and A call just prior to departure helps to ensure that you have the most important information and are ready to go!  If you can't join our live calls, you can listen at any time via your Volunteer Resources page.  Your team's departure call will be recorded by and sent by email to the team immediately following the call.

All of our volunteers have access to a personal IMR fundraising page with a unique URL that can be emailed and shared with family, friends, business associates, and other potential donors.

Did you know you can earn CME credits on line with IMR?  www.cmeonline.net will get you to 6 1 hour courses containing great tips for treating a variety of conditions in the field including wounds, hypertension, dengue fever, and more.

Most importantly, we are always here to answer your questions or help you complete your application. It is our goal that we exceed your expectations for preparation, patient care, and your overall trip. Let us know how we can help and how we did!

Know where you need to go? Here are some quick links below:

What does the donation amount include?

The donation amount INCLUDES:

  • Transportation, Accommodations and Meals after joining the IMR team at the designated meeting location in country
  • Cultural activity outlined in itinerary
  • Clinic supplies & medications for patients

You may choose to join an economical or premier group flight, priced at the time the tickets are purchased.  You will receive details regarding the group flight at your trips earlybird deadline.  For more information please contact our preferred travel agency Worldwide Navigators - flights@worldwidenavigators.com 

NOT included in the donation amount:

  • Domestic and International Airfare
  • Passport fees, visa fees, and transit fees, including baggage or overnight accommodations/meals while in transit
  • Travel Insurance
  • Malpractice Insurance
Are there additional costs / expenses for the trip?
  • Domestic and International Airfare
  • Passport fees, visa fees, and transit fees, including baggage or overnight accommodations/meals while in transit
  • Vaccinations and medications common for travel
  • Travel Insurance
  • Malpractice Insurance
  • Spending money for souvenirs and personal purchases
  • Any lodging, meals, and transportation outside of the scheduled team itinerary, payable at the time of service to the local vendor